Skip to content
Accounting

Restaurant Software That Integrates with QuickBooks

QuickBooks is the general ledger most independents and small groups keep their books in. Restaurant platforms connect to it so the day's numbers land in accounting without re-keying.

For this guide we tested and reviewed the platforms hands-on wherever a trial or demo was available, and verified each price against the vendor's own pricing page before publishing.

15
Vendors reviewed
8
Categories covered
8
Comparisons
2026
Last verified
QuickBooks restaurant software integration
Integration depth across 10 vendors
0
Native
7
Certified
3
Marketplace
QuickBooks official site ↗

QuickBooks integration facts #

Category
Accounting / general ledger
What it syncs
Daily sales, payment batches, coded invoices, labor cost
Sync direction
Mostly one-way (restaurant → QuickBooks)
Setup steps
Authorize QuickBooks from the vendor's accounting settings, map GL accounts
Auth
OAuth (Intuit sign-in)
Plan availability
Often a higher-tier or back-office feature
Data residency
Cloud (Intuit-hosted)
Limitations
Desktop support narrower than Online; edits in QuickBooks rarely sync back

Overview #

The point of a QuickBooks connection is to stop someone typing yesterday's sales into accounting by hand. Daily sales, payment batches and — on the back-office side — coded supplier invoices post from the restaurant's systems straight into the QuickBooks chart of accounts.

The strongest story here is back-office. MarginEdge scans supplier invoices, codes each line to a GL category, then exports that coded data to QuickBooks; xtraCHEF does the same AP-automation job on the Toast side. POS and ordering vendors feed the other half: Epos Now syncs sales and finances to QuickBooks, Focus POS exports to it, and Rezku lists both QuickBooks Online and QuickBooks Desktop on its integrations page. Scheduling tools like 7shifts and Deputy push labor and timesheet data across for payroll runs.

Native integrations (0) #

Built-in, first-class. The platform ships with automated data sync and reconciliation, no marketplace install required.

No vendor in our directory ships a native QuickBooks integration. Check the certified list below.

Certified integrations (7) #

Vendor is in the QuickBooks partner certification program. Tested connector, formal support contract.

7shifts

7shifts

Certified
Restaurant scheduling, time clocking, and labor-cost control that connects to your POS
7shifts pushes labor and timesheet data to QuickBooks for payroll and accounting.
Rezku

Rezku

Certified
iPad restaurant POS with flat software pricing and unlimited U.S.-based support
Rezku's integrations page names QuickBooks and QuickBooks Desktop.
CAKE POS

CAKE POS

Certified
All-in-one restaurant POS with a guest display, processing, and support bundled at $0 down
QuickBooks named on CAKE's FAQ and pricing chart as a supported accounting integration.
Deputy

Deputy

Certified
Cloud staff scheduling and time-and-attendance for restaurants — not a POS
Deputy syncs scheduled/worked hours to QuickBooks so labor lines up with pay.
MarginEdge

MarginEdge

Certified
Flat-priced restaurant back office: invoice-to-food-cost, inventory, and daily P&L on top of your POS
MarginEdge codes supplier invoices and exports the coded data to Intuit QuickBooks.
When I Work

When I Work

Certified
Employee scheduling, time clock, and team messaging for shift-based restaurant teams
When I Work connects QuickBooks Online for payroll hours.
Focus POS

Focus POS

Certified
Dealer-installed restaurant POS for full-service, bars, and multi-segment operators
Focus enables an export to QuickBooks (export, not a live two-way sync).

Marketplace integrations (3) #

Available as an app listing or webhooks-level connector. Functional, but depth varies — confirm which data syncs (sales, menu items, labor), sync direction and supported record types before signing.

Epos Now

Epos Now

Marketplace
Low-cost iPad and tablet restaurant POS with in-house flat-rate card processing
QuickBooks listed in the Epos Now AppStore; sales and finances sync across.
talech

talech

Marketplace
Affordable cloud POS for small-to-mid restaurants, cafés, and retail, now Elavon Point of Sale
Documented historically; talech product pages are down during the rebrand.
Revel Systems

Revel Systems

Marketplace
Deep-inventory iPad POS for multi-location restaurants — now a Shift4-owned legacy platform
Historically published in Revel's app marketplace; product pages now redirect to Shift4.

How QuickBooks integration works #

QuickBooks connects to restaurant platforms through one of three technical patterns: (1) native data feed built into the platform; (2) certified partner-marketplace connector installed by admins; or (3) webhook/API integration built via the vendor's REST API and file/data exchange.

The choice of pattern determines the depth of data sync, reconciliation and record mapping available. Native feeds ship in weeks; marketplace connectors deploy in days; API builds require engineering.

Common setup steps
  1. Verify vendor integration depth (native / certified / marketplace)
  2. Install connector from the vendor's integration directory or marketplace
  3. Complete OAuth 2.0 handshake or API key exchange
  4. Map menu items, sales and staff records to the platform schema
  5. Configure reconciliation and sync frequency for each data feed
  6. Test the sync with 5-10 real transactions
  7. Roll out to production in a phased pilot

Top 4 use cases for QuickBooks + restaurant software #

  • ✓ Post each day's sales and payment batches to QuickBooks so the books reconcile without manual entry
  • ✓ Export coded supplier invoices from inventory/AP tools to the QuickBooks general ledger
  • ✓ Sync approved timesheets and labor cost from scheduling into QuickBooks for payroll
  • ✓ Map POS tenders and tips to the right GL accounts across multiple locations

Limitations to verify before signing #

Most connectors are one-way (restaurant → QuickBooks); edits made inside QuickBooks rarely flow back. QuickBooks Desktop support is narrower than QuickBooks Online — Rezku is one of the few that names Desktop. Focus POS offers an export rather than a live two-way sync, and talech documented QuickBooks support historically but its product pages are down during a rebrand, so treat that pairing as legacy.

Frequently asked questions #

From vendor research: 7shifts, CAKE POS, Deputy, Epos Now, Focus POS, MarginEdge, Rezku, Revel, When I Work and (historically) talech.

Usually no. Sales, invoices and labor post into QuickBooks; changes made inside QuickBooks typically do not sync back to the POS or back-office tool.

Online is the default across most connectors. Rezku names both Online and Desktop.

How we score depth. Native means the integration is built into the platform out of the box, with automated data sync. Certified means the vendor is in the QuickBooks partner certification program. Marketplace means an app/marketplace listing or webhooks-level connector. Sources: vendor integration directories, partner-marketplace catalogs and vendor product documentation as of June 2026. If a depth score looks wrong, tell us and we will verify.
Free · No credit card

Book a QuickBooks demo

Vendor-facilitated. We forward your request to their sales team within 24 hours.

  • Choose a preferred date + time slot
  • 30-minute product walkthrough
  • Custom pricing based on your seat count
GDPR / CCPA compliant. Data forwarded once, not resold.
Request received. We forwarded to sales. Confirmation email en route.
Compare:
Compare now →